If you are looking for a job, the worst possible thing you can do is email an employer whom you went your resume to, and then proceed to type out your email as if youíre texting one of your friends. This may come as a surprise to some, but there is such thing as professional email etiquette. If you want to make a positive impression on your future boss, then using good email etiquette is a must, and if you are lost as to how to use the correct email etiquette, donít worry! Youíre in the right place, as we will cover a couple things to make sure you include the next time you want to leave a positive impression on your job hunt and help you start sending professional emails.
The first and foremost thing to remember when typing up professional emails is to always use correct punctuation, grammar and spelling. This is a huge part of proper email etiquette, and cannot be stressed enough. It doesnít matter what job you are going for, if you canít differentiate between your and youíre, or there, their and theyíre, then there is almost no hope. If youíre especially bad with grammar, have a friend re-read it before sending, or even look for a program online that will do it all for you. Spelling is a must too, but constantly misspelling your words you look unprofessional and in the eyes of the employer, a poor candidate for the job. Lastly, never use the caps-lock button on the keyboard. Even if you are trying to emphasize a point, most people will take it as if theyíre being yelled at, and will respond negatively. Not a good thing if you are trying to impress someone.
The second is to be professional. This too, may seem like an obvious part of email etiquette, and that doesnít need to be repeated, but it is often the most obvious things that are the first to be overlooked. Refrain from using profanity at all costs; this even applies if whoever you are sending the email to choses to use curse words. Resorting to curse words is an act that is inherently unprofessional, and sends out the exact opposite of the kind of message that you should be displaying. At first, you may have a hard time displaying your frustration or irritation without curse words, but after a while the need to use them will just disappear, and you will look much more professional in the eyes of employers. This doesnít apply to just refraining from swearing, If you are to look as professional as possible, donít forward silly chain emails or funny videos. This even applies to your email address, is it a good email address? It may seem like a small thing, but employers will notice.
Lastly, stay to the point. When exchanging emails with someone who could potentially give you a job, donít go off telling them about how your car broke down this morning or about how your new dog wonít stop barking at all the squirrels. Odds are, they arenít interested in these things, and by telling them it makes you look like you could complain a lot; not good if youíre looking for a new employee.